Privacy Notice

Personal Data Processing Notice Pursuant To REG. N. UE 679/2016for Website www.axeltechnology.com


Dear data subject,

below we provide you with some information that you need to know, not only to comply with regulations, but also because transparency and fairness between parties are fundamental part of our business.

1. WHAT ROLE WE PLAY ABOUT YOUR PERSONAL DATA

Sending an e-mail to our e-mail addresses or requesting our professional services or products, personal data of identified or identifiable natural persons will be processed ("Processing") as specified below in detail.

2. WHAT PERSONAL DATA WE COLLECT ABOUT YOU 

The data voluntarily provided by you is qualified as:

  • Common personal data, or information capable of identifying a natural person, such as personal data, contact details, online identifiers (such as IP addresses), any data present in your requests and the image and / or video footage, data processed under consent.

Data not relevant or unnecessary for the purposes described below is not collected – if present in communications the data will be immediately deleted.

Furthermore, the explicit and voluntary e-mailing to our e-mail addresses implies the subsequent acquisition of your e-mail address, as needed to reply to your requests, as well as any other personal data included in such communications.

3. WHAT ARE THE PURPOSES OF THE PROCESSING, THE BASIS OF LAWFULNESS AND THE RETENTION PERIOD

Your data is processed by Axel Technology s.r.l., related to compliance with a legal obligation, necessary for the performance of a contract or referring to specific assignments.

The following purposes are applied in compliance with legal basis as provided by GDPR. Due to different purposes, the data collected are stored for a specific retention period.

PROCESSING AND PURPOSES DATA CATEGORIES LEGAL BASIS RETENTION
A – AT YOUR PRE-CONTRACTUAL REQUESTS AND OUR REPLY PERSONAL DATA

  • Name, gender M / F, tax-payers code, address and other personal data.
  • Contact details (telephone, e-mail)
Reply to your request The collected data is stored until your request has been addressed.
B - MAKING OF COMMERCIAL BROCHURES (HARD-COPY AND ELECTRONIC FORMAT), DISCLOSED TO THE PUBLIC - AND CONTENT PUBLICATION ON OUR WEB SITE AND SOCIAL WEBPAGES FOR ADVERTISING PURPOSES

(if requested to you)

PERSONAL DATA

  • Name

MULTIMEDIA DATA

  • Photos, videos
Consent For the entire exploitation by the owner of the photos and / or video recordings, unless previously withdrawn.
C - MARKETING

(DATA PROFILING FOR ANALYSIS AND CUSTOMER SURVEY)

PERSONAL DATA

  • Name, address and other personal data
  • Contact details (telephone, e-mail)
  • Type of examined products
Consent Not later than 12 months from collection, unless previously withdrawn/ objected.
D - SENDING INFORMATION AND / OR ADVERTISING, ALSO BY TELEPHONE OR THE INTERNET PERSONAL DATA

  • Name, address and other personal data.
  • Contact details (telephone, e-mail).
  • Economic, commercial, financial, insurance activities.
Consent Not later than 24 months from collection, unless previously withdrawn/ objected.
E - ADVERTISING

(NEWSLETTER)1

PERSONAL DATA

  • Contact details (telephone number, e-mail).
Legitimate interest For the entire duration of the contractual relationship and beyond, until your possible objection, however, no later than 24 months from last purchase
1 If you are already a customer, with regard to offers of goods or services similar to those you’ve previously purchased from the controller.
F - TECHNICAL RUNTIME OF THE WEBSITE AND EVALUATION OF ITS TECHNICAL CORRECTNESS1 PERSONAL DATA

  • Online and user systems identifiers such as the IP address, the internet browser used for navigation.
Contractual performance Deleted at the end of browsing.
 1 Browsing the Axel technology.com site: www.axeltechnology.com (referred to as "Site"), sending your e-mail to our Contacts or our email address as stated on the Site, or requesting goods or services through the Site: in these cases, personal data relating to identified or identifiable natural persons will be processed ("Processing").

Employed computer systems and the software procedures acquire, during their usual activity, some personal data whose transmission is implicit in the use of internet communication protocols. This data is not collected to be associated with identified subjects, but its very nature could lead to identification.

This kind of data includes: the IP addresses or PC domain names relating to users connected to the Site, the time of the request, the way to submit the request to the server, the size of the file obtained in response, the numeric code relating to the status of the response given by the server (successful, error). This data is used only to obtain anonymous statistical information on the usage of the Site and to check its correct functioning – the data is deleted immediately after processing. The Site does not use cookies to transmit personal data, including so-called “persistent cookies” or any systems for tracing users.

Read the COOKIE POLICY on the website www.axeltechnology.com for details about cookies.

G – RIGHTS ENFOCEMENT - ITC SECURITY PERSONAL DATA

  • Name, gender M / F, CF, address and other personal data.
  • Contact details (telephone, e-mail, employer, employee role, etc.).
  • Electronic data to network traffic. 3

MULTIMEDIA DATA

  • Photo, video and voice (audio recordings).
Legitimate interest Until the rights can be enforced in court.4
3 A legitimate interest of the controller is processing personal data relating to web traffic, to an extent strictly necessary and proportionate to ensure network and information security – i.e. the ability of a network or information system to resist, at a given level of security, unforeseen events or unlawful or malicious acts that may compromise the availability, authenticity, integrity and confidentiality of personal data stored or transmitted and the security of services offered or made accessible through networks and systems, even from public authorities.

4 The requested data will be stored for a period of 10 years in case of civil litigation (sec. 2946 of the Italian Civil Code) or other different duration (in criminal litigation or otherwise) in order to constitute evidence for establishment, exercise or defense of legal claims.

H - LEGAL OBLIGATION OR REQUEST OR ORDER BY PUBLIC AUTHORITIES. 5 PERSONAL DATA

  • Name, gender M/F, tax-payer’s code, address and other personally identifiable data.
  • Contact details (telephone number, e-mail, company to which you belong, role held in the company, etc.).
  • Bank details, VAT.
Legal obligation As long as required by applicable laws
5 The data are requested, in accordance with the law, by police authorities, judicial authorities or other public entities for the purposes of national State defense or security or for the prevention, detection or repression of crimes.

4. HOW WE USE YOUR DATA AND THIRD-PARTY DATA YOU PROVIDED

Personal data is collected in hardcopy and electronic format and is processed by automated and not automated means, for no longer than is strictly necessary to achieve the collection purposes. Axel Technology s.r.l. has adopted specific security measures, in order to ensure processing activities in compliance with the law, in particular in order to prevent the loss of such data, illicit or incorrect uses or unauthorised access to databases.

The processing will be carried out respecting the boundaries imposed by the privacy laws.

You may also communicate the data of third-party natural persons (eg your freelance workers, employees, etc.); in this case, you warrant to provide this privacy notice to third-parties before disclosing their data to us – you also warrant to comply with

applicable laws and rights relating to third-parties. These data will be stored as long as necessary for the performance of your requests (services or information).

The processing may imply automated means, which may lead to marketing profiling about sales, as stated in paragraph 3 above. The data processed for profiling may be about the frequency and type of orders made by you, thus the controller may propose advertising in line with previous purchases and interests. Otherwise, you will receive generic advertising, not tailored to your interests as a customer. However, the data is not shared with third-parties for other purposes.

5. TO WHOM YOUR DATA IS DISCLOSED, DISSEMINATED AND TRANSFERRED

The personal data provided voluntarily by you will not be disclosed or sold or transferred to third-parties. The data may be disclosed only to the following recipients, as necessary for the controller as regards the above mentioned purposes:

  • Italian public authorities in case of legal obligation;
  • any practitioners or consultants (autonomous controllers or processors), software houses and ICT supporters, law firms, compliance firms or otherwise relating to business activities;
  • third-party companies owning social media services (such as Facebook, YouTube, LinkedIn).

You can request an updated and detailed list of recipients at our contact details, provided in the following paragraph 9.

Data transfers to countries outside the EU or the European Economic Area involve social platforms: Facebook, LinkedIN and Youtube. The data processed are common, non-special or sensitive data, and is processed on the basis of standard contractual clauses made by the European Commission.

6. WHAT RIGHTS YOU HAVE AND HOW YOU CAN EXERCISE THEM

In addition to this notice, to guarantee you the most correct and transparent processing of your data, you must be aware that:

  • you have the right to ask the data controller for access to your personal data, asking for confirmation or otherwise of their existence as well as rectification or erasure or restriction (temporary block) of the processing activities about you;
  • you have the right to object to the processing at any time, on grounds relating to your particular situation, if:
    • processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
    • processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party;
  • if you have provided consent for one or more specific purposes, you have the right to withdraw this consent at any time;
  • you have the right to data portability of your personal data (if based on consent or on a contract, by automated means) by requesting to the controller to receive the data in a .csv, .xml or similar open format file;
  • you have the right to lodge a complaint with the following Supervisory Authority: Garante per la protezione dei dati personali (http://www.garanteprivacy.it); however, you have the right to alternatively lodge a complaint with the competent authority of the Member State of your habitual residence, place of work or the place of the alleged infringement.

To exercise your rights, you can send an email to [email protected], or referring to the contact details found in paragraph 9, subject line: "Privacy - exercise of privacy rights pursuant to art. 12 Reg. 679/2016". 

7. NATURE OF THE PERSONAL DATA AND CONSEQUENCES OF ANY REFUSAL TO RESPOND TO YOUR REQUEST

Apart from what stated about pre-contractual and contractual requests (which are necessary in order to satisfy these requests), you are free to provide your personal data in order to get a response.

Not providing your data will prevent us from providing what you requested, if the requested activity needs personal data. Not providing your data according to a legal obligation, you will bear the consequences and / or penalties according to the applicable laws.

Not providing consent for one or more purposes, as specified in the consent form, will prevent us from fulfilling these purposes. 

8. NOTICE AMENDMENTS/UPDATES

Each customer may request a copy of this privacy notice, contacting us as stated in the following paragraph 9. Following regulatory and / or internal organisational updates, we may amend and / or update this notice. If the changes made to this notice substantially affect the current processing activities, you will be previously updated, so that you may have the opportunity to exercise your rights (such as the right to object to the processing).

9. OUR CONTACT DETAILS

Please contact the data controller here:

Axel Technology s.r.l.
Headquarters: Via Caduti di Sabbiuno n. 6 / F
40011 - Anzola dell’Emilia (BO) - Italy
Email: [email protected]
Telephone: + 39 051 736555
Fax: + 39 051 736170